Understanding the Difference Between Privacy Policy and Terms and Conditions
October 1, 2025
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2 min read
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Understanding the Difference Between Privacy Policy and Terms and Conditions
If you run a website, you've probably heard of Privacy Policy and Terms and Conditions. They are often mentioned together but serve different purposes.
What Is a Privacy Policy?
A Privacy Policy tells users:
- What personal data you collect
- How and why you collect it
- Who you share it with
- How it's stored and protected
- Users' rights over their data
Required by law in:
- The EU (GDPR)
- The UK (UK GDPR)
- Canada (PIPEDA)
- Australia (APPs)
- California (CPRA)
Under GDPR, it must also include:
- Lawful basis for processing
- Data retention periods
- Details about data transfers outside the EU
- Contact info for your Data Protection Officer (if applicable)
What Are Terms and Conditions?
Terms and Conditions (T&C) are a contract that define rules for using your website or app:
- User responsibilities
- Restrictions on use
- Account suspension or termination
- Intellectual property rights
- Dispute resolution procedures
Not required by law but protect your business from liability.
Why You Need Both
- Privacy Policy: Transparency about personal data (GDPR Article 12).
- Terms and Conditions: Users know rules of engagement; protect against misuse and disputes.
Final Takeaway
Privacy Policies and Terms & Conditions serve different but essential functions:
- Privacy Policy: Protects your users.
- Terms and Conditions: Protects your business.
Ensure both are accessible, clear, and updated with evolving privacy laws.
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